Here, there is no quotation; data may be received via

• Email
• Paper documents
• External agents

Therefore, the user must be able to:

Create a clearing file WITHOUT any system reference.

User Flow¶

User clicks "Create Air Clearing File"
→ Does NOT select HAWB / MAWB / Quotation
→ System opens empty Clearing screen
→ User manually enters all required data
→ User clicks Save
→ Clearing File is created

Functional Requirements¶

1 – Manual Creation Mode¶

If user does NOT select:

• HAWB
• MAWB
• Quotation

Then system must:

• Allow full manual entry

2 – Mandatory Core Fields¶

User must enter the following before saving:

A. Shipment Details¶

Field	Mandatory
Cargo Type (Import / Export)	✅
Origin Airport	✅
Destination Airport	✅
Shipment Type (Direct / Transit)	✅

B. Flight Information¶

Field	Mandatory
Airline	✅
Flight Number	Optional
ETD	Optional
ETA	Optional

---

C. Party Information¶

Field	Mandatory
Consignee	✅
Shipper	Optional
Notify Party	Optional

3 – Optional Reference Fields¶

User may optionally enter:

• HAWB Reference (manual)
• MAWB Reference (manual)

These should NOT trigger linkage with shipment modules

4 – Data Validation¶

System must validate:

• Airports must be valid IATA codes
• Airline must exist in airline master
• Cargo Type must be selected

5 – Save Clearing File¶

When user clicks Save:

System must:

1. Generate Clearing Reference
2. Save all entered data
3. Set status = DRAFT

6 – Activity Log Entry¶

System must log:

<username> created Clearing File <CLEARING_REF>

7 – Editing Behaviour¶

After saving:

• User can continue editing
• No restriction based on source

8 – No Dependency on Other Modules¶

Manual clearing must:

• NOT depend on:
  • HAWB module
  • MAWB module
  • Quotation module

9 – Error Handling¶

If required fields are missing:

Display message:

Please complete all mandatory fields before saving.

Validation Rules¶

Field	Rule
Cargo Type	Must be Import or Export
Airports	Must be valid IATA codes
Airline	Must exist in airline master
Consignee	Mandatory
Origin/Destination	Mandatory

Acceptance Criteria¶

1 – Manual Mode¶

Given I open Create Air Clearing File,
When I do not select any reference,
Then the system should allow manual entry.

2 – Empty Screen¶

Given manual mode is active,
When the screen loads,
Then all fields should be empty.

3 – Mandatory Fields Validation¶

Given minimum required fields are missing,
When I click Save,
Then the system should prevent saving and display validation message.

4 – Save Manual Clearing File¶

Given all required fields are entered,
When I click Save,
Then the system should create a clearing file with status DRAFT.

5 – Activity Log¶

Given a manual clearing file is created,
When save is successful,
Then the system should log the creation activity.

6 – Optional References¶

Given I enter HAWB or MAWB manually,
When I save,
Then the system should save them as text only and not link to shipment records.