FFA

Module: File Reference / House BL (HBL)

Currently, when a user updates the HBL status to “Confirmed,” a pop-up window immediately appears prompting the user to send the HBL for approval via email.
The email address field (Email To) is mandatory, and the user cannot proceed or close the popup without sending the email.
If the user closes the popup, the status update is cancelled, and the HBL status remains to the previous state.

This behaviour prevents users from confirming the HBL when no email communication is needed or when contact details are not yet available.
The system should therefore make the email notification optional, allowing users to confirm the HBL even without sending an email.

{width=374 height=248}

Acceptance Criteria

1. Validation Rule Adjustment
   • When setting HBL status to “Confirmed”, the system should not enforce the sending of email notifications.
   • The user should have an option to cancel the popup can choose whether or not to send an email manually.
     • The popup must now include two buttons at the bottom:
       • Send Email (default action)
       • Cancel (new)
2. When Clicking “Cancel”
   • The popup closes immediately.
   • The HBL status still updatesto "Confirmed".
   • No validation or warning about missing email address should appear.