FFA

The freight forwarder should be able to record different types of payments such as IB, Cash, Cheque etc. The system should also generate receipts for part / full payments. Payment can also be effected in Foreign Currency by the client and the system should be able to record same.

User_Story_-_Receipt_Module Versin finale.docx

Acceptance Criteria:

1.      Create new receipt

2.      Download/Preview receipt

3.      Send receipt to client

4.      Cancel receipt

5.      Part Payment

6.      Allowing different modes of payment

7.      Allowing overpayment and the remaining amount should be kept in a wallet for future use

8.      Payment in different currencies

9.      Must be able to create a receipt using two or more invoices.

10. Pagination

11. To classify (Ocean Import), (Air Import), (Ocean Export), (Air Export)

 

Pre-Requisite:

A standard invoice is required

Description:

1.      When accessing this functionality, below list of receipt which has been issued should appear:

 

Receipt Reference	Invoice Reference	Client	Receipt Date	Currency	Amount Paid	Status	Action
MACCS25PAY03053	MACCS25INV03148	ABC Ltd	26/03/2025	MUR	20	Valid/ Cancel	Download Send Receipt View Activity Log Cancel Payment

 

2.      Display ‘Create new receipt button’

When clicking on new receipt button, a list of invoices should appear. Refer as per below:

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3.      Ability to select each invoice

When selecting the invoice, display below fields:

Process Receipt:

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 When selecting the invoice, below fields should be displayed:

a)      Invoice Reference (Picked from above)

b)      Receipt Date and Time

c)      Amount to be paid

d)      Mode of Payment (Information to be listed in a dropdown. For example: Cash/Cheque/Internet Banking)

If other than ‘Cash’, provide the following:

·         Reference number

·         Bank Name (To be picked from Bank List as a dropdown

e)      Currency (List all currencies – Client will decide in which currency they are willing to pay)

If other than MUR – Display the Rate of Exchange

f)        Field for Exchange Rate.

g)       Net Amount

h)      Net Total Paid

i)        Remaining amount

After all information have been inserted, the user should be able to click on ‘ADD’, which will later be displayed in a grid.

Invoice Ref.	Mode of Payment	Reference No.	Bank	Amount Paid	Amount Paid (MUR)	Amount Remaining (MUR)	Action
MACCS25INV03148	Cash			50 USD	2350	51,339.50	(Cancel)
MACCS25INV03148	Cheque	6258-897	ABSA	2000	2000	49,339.50	(Cancel)

 

Note: If payment is being made in other than MUR, insert the amount in Foreign Currency and convert the amount in MUR (Highlighted)

The user should be able to 'Cancel’ any record ‘before’ the saving is made

Ø  Option to save the receipt

Ø  Option to download the receipt manually in PDF

Ø  Ability to send the receipt through the system by inserting a mail address

ü  When clicking on the ‘Send Receipt’ button, display a pop-up.

ü  The pop-up shall contain ‘E-mail to’ and ‘Email CC.’

ü  A send E-mail button.

Ø  Back button

Cancellation of Receipt:

Ø  Click on the cancel payment option (as shown below)

 

Receipt Reference	Invoice Reference	Client	Receipt Date	Currency	Amount Paid	Status	Action
MACCS25PAY03053	MACCS25INV03148	ABC Ltd	26/03/2025	MUR	20	Valid/ Cancel	Download Send Receipt View Activity Log Cancel Payment

 

Ø  Display a pop-up with ‘E-mail To’ and ‘E-mail CC’

Ø  E-mail to be sent to the recipient’s indicating that the payment has been cancelled for X company or individual.